Shared Drive
What Should I Know about Shared Drives?
Documents or folders in a shared Drive are owned by the wolfcreek.ab.ca domain and don’t count against any user's storage.
Wolf Creek Shared Drives have a limited of 100GB each.
Shared drives are meant for sharing content at the district, department, school, or team level. They are not for personal Storage.
All shared drives owned by a school/department will have the Principal/Supervisor added as a manager. If you are an individual manager please ensure you do not remove these users.
Currently you can not delete a Shared Drive if it has content in it. Review it's content and asks it members if neccessary before deleting shared content. Use caution before deleting. because some content you may not get back .
You can’t move folders into a shared drive. You can only move files you are the owner of.
Recent change now allows a content manager the ability to share folders in a shared drive. The manager will have to assign this to the shared drive.
Note: Shared drives are automatically hidden for group members once they reach a certain number of members. This is to avoid spamming large groups with shared drive content. This occurs in two ways:
If a shared drive is shared directly with a group that has more than 1000 people in it. For example, if a shared drive is shared with a group that has 1200 users, for 200 of them, the shared drive will be hidden by default.
If a shared drive is shared indirectly with over 2500 people. For example, if the shared drive is shared with 6 groups containing 500 people each, the behavior is that the first 2500 users added (from the first 5 groups of 500 people), will see the shared drive, but then the shared drive will be hidden for the final group of 500 people because they were added beyond the 2500 limit.
How to Hide a Shared Drive?
When you hide a Shared Drive, you are only hiding it from yourself and not from the other people you have shared it with.
You can always hide a Shared drive from yourself.
Right Click on the one you wish to hide.
This does not hide it from others members.
New Shared Drives will need to be created by submitting a work order request to Tech Services.
Details about submitting a work order requesting a New Shared Drive can be found here.
What you need to Know about Shared Drive Permissions - Shared Drive Access Level
Who has access to the Shared Drive.
Understanding Shared Drive Permissions
Understanding Shared Drive Permissions
Tightening Shared Drive Permissions -
As a Manager think about a Shared Drive just for public facing documents, while your other Shared Drives are locked down tighter.
As a Manager think about a Shared Drive just for public facing documents, while your other Shared Drives are locked down tighter.
When tightening permissions consider this-
Use Wolf Creek groups wherever possible when setting permissions. This way you don’t have to manage the users that have access to the shared drive. It also takes care of the situation as staff members leave for other district schools or come back and move into sub positions, you should not have to worry about those retaining access to your schools shared drive or files.